A fuel log for construction equipment fueling

Fuel Relay was made for oilfield fuel crews, and a few words in the office dashboard, like AFE, come from there. The job it does is the same on a jobsite: a fueler fills a machine on site and has to write down which machine, where, for whom and how many gallons, often where the signal is bad. That record is what the office bills or charges from.

It fits if you:

• Run a fuel truck that fills equipment on jobsites, for your own fleet or for customers
• Need gallons per customer, contractor or job at the end of the month
• Are on paper tickets or a spreadsheet now and tired of retyping them

It doesn't do fleet telematics, engine hours, fuel cards, tank monitoring or route planning. If that's what you need, it's the wrong kind of tool.

Each fill is one entry with a few short fields:

• Unit #. The equipment number, like EX-14, D6-2 or GEN-3.
• Location. The job site, written the way your office names it. You can put the job number here too, like "2417 Hwy 87 widening".
• Contractor. Who the gallons are billed or charged to: the general contractor, a sub, or your own company or job if you fuel your own fleet.
• Fuel type. ULSD, Dyed Diesel, DEF, Gasoline and Jet A, once per shift or per fill.
• Gallons. To two decimals.
• Description. Optional, for a note or a cost code. Reports don't group by it.

The fueler can type or say each field. The app suggests units, places and contractors that fueler has logged before, so the tenth fill of the same loader takes a few taps. Each fill saves on the phone with no signal and sends itself when the phone finds coverage. The app runs in 20 languages, and it keeps a running count of the fuel left on the truck from the starting load.

Each shift log shows up in the office dashboard to review, or to send back to the fueler with a note. For any date range, the dashboard totals the gallons by contractor, by fuel type and by fueler, across every truck. The totals export as a PDF with your logo, a CSV or an Excel file.

Job numbers. There's no separate job or cost code field. If you need fuel charged to job numbers, the AFEs page can do it: it's named for oilfield AFEs, but it takes any number made of letters, digits and dashes. Add each job with its site, equipment words, contractor or dates, and each fill is coded to the job that fits. The screens and reports will say AFE. If you don't need it, ignore it; nothing else depends on it. See how AFE coding works.

Invoices. If you sell the fuel, the office can turn on prices and invoices to make a numbered invoice PDF per contractor, with lines by date, location and fuel type. See fuel delivery invoices.

Two free printables use the same fields. The fuel delivery log template holds a whole shift on one sheet. The fuel delivery ticket template is one signed ticket per delivery. Filling equipment straight from the truck is often called wet hosing.

The price is per fueler, and the office dashboard is free. See pricing.