Works with no signal
Each entry saves on the phone. When the phone finds signal, the shift sends itself, and if the connection drops halfway it tries again.
- A whole hitch with no bars is fine
- A retry never drops an entry
Features
Fuel ticket app features, from the truck to the invoice
What the app does on the truck and what the dashboard does in the office, in real screenshots.
In the field
On the truck
Short forms with big buttons. Every entry saves with no signal.
Voice on every field
Tap the mic on a field and say the value, like "4512" or "98". Names are matched to what that fueler has logged before. Nothing saves until the fueler checks it. Voice needs signal unless the phone has offline speech for that language.
Suggestions from their own history
The app offers the units, places and contractors that fueler has logged before, so entry forty of the night takes three taps.
- The last 50 values per field
- Works offline and stays on the phone
Running total and fuel left
Set the truck, shift and fuel type once. The app keeps a running total and the fuel left on the truck. It handles ULSD, Dyed Diesel, DEF, Gasoline and Jet A.
20 languages
The app runs in 20 languages, including Spanish, Hindi and Bengali. Every log still reaches the office in the same format.
Fix a log the office sent back
When the office sends a log back, the fueler sees the note on their phone, fixes the entry and sends it again. No phone tag.
Optional customer signatures on the log
If the office turns them on, the person receiving the fuel prints their name and signs on the phone, or types their name, for the deliveries at one place. Signing never holds up an entry or a log, and it works with no signal.
- Off until the office turns it on
- Shown on the log and on printed logs
A PDF of the shift, on the phone
The fueler can make a PDF of any shift and share it from the phone.
One code to sign in
The office texts the fueler a code. They type it in once, and it works on that one phone. There's no email or password.
In the office
What the office does
Every admin login is free, on a computer or a phone.
Check every shift once
Shifts show up as the phones sync. Open one, check the entries and mark it reviewed. Filter by date, fueler, place or status.
- Needs review, Flagged, All and This month tabs
- Mark several reviewed at once
Send it back with a note
Send a log back with a note. Its gallons stay out of the totals until the fueler fixes it and sends it again.
- The fueler sees your note on their phone
- Undo it if the phone hasn't picked it up yet
AFE coding, if you use AFEs
Add the AFE numbers your customers give you and what each one covers. Entries code themselves, and the rest wait in Not coded yet. If you don't bill to AFEs, ignore it. How AFE coding works
Gallons per contractor
Every gallon sent in adds up by contractor for the dates you pick. Vantex, VANTEX and vantex count as one. Flagged logs are left out, and the report says how many gallons.
Six reports
By contractor, AFE, fuel type, fueler and unit, plus the busiest times of the week. Contractor totals export as PDF, CSV or Excel, AFE totals included.
Print or save a PDF
Print the logs you pick or save them as a PDF with your logo. Black and white saves ink.
Invoices, if you want them
Off until you turn it on in Settings. Set a price per gallon for each contractor and fuel type, then make numbered invoice PDFs from reviewed logs, with optional tax. Fuel Relay doesn't email invoices or take payments.
A QuickBooks Online import file
Export the contractor report in the columns QuickBooks Online imports invoices from: one invoice per contractor, a line per fuel type, the gallons filled in. Add your rates and upload it in QuickBooks. Invoices you issue here export with their prices. There's no connection to set up. How the QuickBooks file works
Delivery receipts, if you want them
Off until you turn it on. Each contractor you give a billing email gets a short email of its own fills on a log: the date, truck, Fueler, units and gallons. Send one from a log, or have them go out when a log is sent in. What a receipt shows
- No prices on a receipt, only gallons
- An unsubscribe link in every email
A dispatch sheet, if you want one
Off until you turn it on. Type the day's jobs (location or pad, contractor, units, AFE, notes), bring them in from a CSV or Excel file, or attach a PDF or photo of your paper sheet. Fuelers open it from the Dispatch button on their Today screen. It doesn't plan routes or assign trucks for you.
- For everyone, or the fuelers and trucks you pick
- One sheet per day, or one per crew
Your logo on every PDF
Your logo and color go on the PDFs your office and your fuelers make.
Add fuelers in a minute
Enter how many, add names and truck numbers if you want, and generate the codes. Each code uses one seat.
One place, however it's spelled
Fuelers write "Hwy 9 yard" five ways. Add a nickname once and entries with that spelling are coded like the place. Close spellings are suggested for you to confirm.
Invite your office
Several admin logins, all free, invited by email from Settings. Every admin can see and do the same things.
Every change on the record
The audit log shows who did what and when, from reviews to sign-ins and seat changes. Each company's data is kept separate in the database. Security
Use cases
How crews use it
- Frac and rig fuelingDozens of units a shift on a pad with no signal, and a bill for each contractor.
- Oilfield fuel deliveryThe overview for frac, rig, hot shot and bulk fuel crews, with pricing.
- Construction equipmentFuel trucks filling excavators, dozers and generators on jobsites.
- Free paper log templateA printable log sheet as a PDF or Excel file. Free, and no email needed.
Try it
Try the demo dashboard.
The read-only demo has sample fuelers, logs, sent-back logs and AFEs. Setting up your own office is free too.