Oilfield fuel delivery software, built for the fueler on the truck

Fuel Relay is for companies whose fuelers drive to the equipment and fill it on site, then have to prove what went where. The fueler is the person holding the nozzle; the buyer is usually the owner, operations lead or office manager who turns those deliveries into invoices.

Frac fleets

A frac pad runs a lot of equipment, and it all needs fuel on a schedule. One fueler might hit the same pumps, generators and light towers several times a shift, for more than one contractor, often with no cell signal at all. How a frac or rig fueling shift works in Fuel Relay walks through it.

Drilling rigs

Rig fueling is steadier but longer: generators, boilers, heaters and light plants on a rotation that runs for weeks. The log has to hold up at month end, when the rig contractor and the operator both want to see the gallons.

Hot shot and bulk fuel crews

Hot shot runs and bulk deliveries cover more locations with fewer stops each. What matters there is that every drop is tied to a location or pad and a contractor, so a month of runs adds up to the right number on each bill.

If your crew is a single truck or twenty, the setup is the same: the admin creates the company account, adds a seat per fueler and texts each fueler a code.

Every delivery is one entry in the fueler's shift log. An entry is short on purpose, because it gets typed or spoken next to a running engine:

• Unit number. The equipment that took the fuel, as your crew names it: a pump, a generator, a light tower, a pickup.
• Location or pad. Where it happened, in whatever form your crews use.
• Contractor. Who gets billed for those gallons.
• Fuel type. ULSD, Dyed Diesel, DEF, Gasoline and Jet A. One for the whole shift, or per entry when the truck carries more than one.
• Gallons. Recorded to two decimals.
• Description. Optional: a heater, a generator, a note for the office.

Around those entries, the shift log carries the context once, instead of on every line: the company, the fueler, the truck, the date, the day or night shift and the fuel type. Each entry is time-stamped when it is saved, and a log holds up to 200 entries.

The fueler also sets the truck's starting fuel load, and the app keeps a running figure for what is left as each delivery is logged. It is arithmetic, not a gauge reading, but it answers the question every fueler asks halfway through a shift.

Most oilfield locations have weak signal or none. Fuel Relay is built on the assumption that there is no connection at all. Every entry saves to the phone the moment the fueler taps save, then waits in a queue. When the phone finds coverage, at camp Wi-Fi or on a ridge on the drive out, the queue sends itself, retrying on its own if the connection drops halfway. A whole hitch without a bar is fine.

Voice entry is per field. The fueler taps the mic on Unit, Location, Contractor or Gallons and says the value. The recognizer is weighted toward the units, pads and contractors that fueler has logged before, so a name the crew says every day lands spelled the way it was spelled yesterday. Voice fills the form; nothing saves until the fueler looks at it and taps save, so a misheard word gets fixed on the spot, not at month end.

Typing is quick too. Start a field and the app offers the values that fueler has used before, learned on the phone from their own entries. The whole app, voice included, runs in 20 languages, so a crew does not need to share one to keep one clean log.

When a fueler submits a shift, it appears on the office dashboard's live feed as soon as the phone syncs, with the fueler, the truck, the contractor totals and the log's status. The admin reviews it, or flags it with a note that goes back to the fueler to fix and resubmit. Every entry, edit and review is recorded in an append-only audit log.

For billing, pick a date range and the dashboard totals gallons per contractor across every fueler and truck. Contractor names are matched without regard to capitals, so Vantex, VANTEX and vantex are one line on the report, not three. Flagged logs are left out of the totals, and the PDF says how many gallons that was, so a disputed number never reaches an invoice by accident. A second view breaks the same range down by fuel type.

The report exports three ways with identical totals: a PDF with your logo and brand color to attach to the invoice, a CSV for an accounting import, and an Excel workbook for anyone who wants to pivot. Fuel Relay does not send the invoice itself; it hands you numbers you can stand behind.

There are three common ways to run a fuel delivery log. Each fits some operations better than others, and it is worth being clear about which job Fuel Relay does.

Paper tickets. Free, and they work with no signal, which is why they are still everywhere. The cost comes later: sheets get wet, lost or left in the truck, handwriting has to be read by someone else, and every line gets typed again before it can be totaled. If you are on paper today, our free fuel delivery log template will at least make the sheets consistent.

Spreadsheets. Good at totals once the data is in. Getting it in is the problem: someone in the office retypes each ticket, and a spreadsheet on a phone is slow to fill in with gloves on and no signal. There is no review step unless someone builds one.

Large dispatch and distribution suites. Built for a broader job: ordering, dispatch, routing, tank monitoring, inventory and accounting for a fuel distributor. If you need those things, they are the right category of tool, and Fuel Relay does none of them. They are usually bought and rolled out as a project.

Fuel Relay covers one step well: capturing each delivery at the equipment, offline, and turning it into reviewed gallons per contractor. There is nothing to install in the office, no setup fee and no long contract, which makes it easy to start with one crew.

One price, per fueler: $120 per fueler seat per month, or $1440 per seat per year on a single annual invoice (the same rate). The office dashboard, the admin login, the reports and the exports cost nothing.

• No setup fees and no contract. Cancel anytime.
• Add or remove fueler seats whenever the crew changes; seats are prorated.
• No free trial: billing starts with your first fueler seat.

One thing to know before you buy: the mobile app is not on Google Play yet. You can set up the company and generate codes now; your fuelers get the install link the day the app is public. Full details are on the pricing page, and if you want to see it first, book a demo.