Fuel Relay has two halves: the Fuel Relay app your fuelers use on their phones, and the office dashboard, where the office checks what they send. Here is how to get from an empty account to your first reviewed fuel log.
1. Add a seat for each fueler
Go to Settings › Billing & seats and add seats. Each fueler uses one seat.
2. Make a code for each fueler
Go to Fuelers and press Add a fueler. Choose how many, and if you like, type each fueler’s name and truck. You get one code per fueler. Copy it or text it to them. More in Making fueler codes.
3. Your fuelers start logging
- They install the Fuel Relay app and enter their code once.
- They check their name and truck. If you typed them when you made the code, they are already filled in.
- Through the shift they add each delivery, then press Submit at the end.
The app saves everything on the phone and sends it when it has signal, so a fueler out of coverage loses nothing. A submitted log shows up in Fuel logs › Needs review.
4. Review it
Open the log, check the entries, then press Mark reviewed, or Send back with a note if something needs fixing. See Reviewing fuel logs.
Optional
- If your customers give you AFE numbers, add them and Fuel Relay tags the fuel for you: AFEs (optional). If they don’t, skip it.
- Put your logo and colour on your PDFs and the app: Your logo and colour.